Admin Reference
CONTRACT & BALANCE
AUTOMATION
The complete workflow for contracts, deposits, balance collection, and Square setup.
THE BOOKING WORKFLOW
Follow these 4 steps for every booking.
Send the Contract
After a verbal agreement, send the DJ contract via the /dj-contract page. The contract includes event details, pricing, cancellation policy, and payment schedule.
Go to Contract GeneratorCollect the Deposit
Require 50% deposit to hold the date. Send a payment link via the /pay page or Square invoice. Date is NOT held until deposit is received.
Go to Pay PageAutomated Balance Reminder
The system automatically sends a balance reminder 30 days before the event, then again 7 days out. Balance is due 7 days before the event.
Collect the Balance
Client pays the remaining balance via Square, Stripe, or cash/check. Send a final receipt and confirm all event details.
Go to Pay PagePAYMENT SCHEDULE
Standard payment timeline for all bookings.
| Timing | Amount | Method | Note |
|---|---|---|---|
| At Booking | 50% Deposit | Square / Stripe / Cash | Holds the date — non-refundable |
| 30 Days Before | Balance Reminder | Auto email + text | System sends automatically |
| 7 Days Before | 50% Balance Due | Square / Stripe / Cash | Final payment — event confirmed |
| Day of Event | Any add-ons | Square Reader / Cash | Upgrades, extra hours, etc. |
SQUARE SETUP GUIDE
Square is the recommended payment processor for in-person and invoice payments.
Create a Square Account
Go to squareup.com and sign up for a free account. Use your business name "The Wildman Show DJ Service".
Set Up Your Business Profile
Add your business address (Abilene, TX), phone number (325) 232-2584, and upload your logo.
Enable Invoicing
Go to Invoices in your Square dashboard. Create invoice templates for deposits (50%) and balances (50%).
Connect a Bank Account
Link your business checking account for payouts. Square deposits funds in 1–2 business days.
Get the Square Reader
Order a free Square Reader for in-person card payments at events. Backup for cash/check clients.
Create Payment Links
Use Square's "Payment Links" feature to create shareable links for deposits and balances. Send via text or email.
Square vs. Stripe — When to Use Each
USE SQUARE FOR:
- In-person card payments at events
- Invoice-based billing
- Cash/check tracking
- Free card reader
USE STRIPE FOR:
- Online booking deposits
- Ticket sales
- Recurring subscriptions
- Website checkout
AUTOMATED REMINDERS
These reminders fire automatically from the booking system.
30-Day Reminder
Email + text sent automatically 30 days before the event. Includes balance amount and payment link.
7-Day Reminder
Final balance reminder 7 days out. Balance must be paid to confirm the event.
Day-Before Confirmation
Confirmation text with event time, venue address, and DJ contact info.